Creating a Chart in PowerPoint
Note: In Office 2008, you can create charts in Excel, WORD, and PowerPoint. However, to create a chart in WORD or PowerPoint, you use Excel to input the chart data. After you create a chart, you edit or add to the data in the Excel table, and the chart in Word or PowerPoint automatically shows your changes.

When you save a WORD or PowerPoint document that contains a chart, the chart's Excel data is automatically saved within the WORD or PowerPoint file.
The following directions can also be used to create a chart in a WORD document. Where you see PowerPoint, substitute WORD.
1. Open PowerPoint.

2. Choose a slide layout for the slide that will contain your chart. Many of the layout choices contain the icon for inserting a chart. To make the chart, click that icon. Or, from the menu bar, select Insert -- Chart.
pptchart2 pptchart1

3. The Elements Gallery opens to the Charts tab.

4. From the Elements Gallery choose the kind of chart group you want (such as bar or pie).

5. Next, choose a chart type by clicking one of the chart type buttons. As you hover over each chart type, be sure to read the description on the left side. It is important to choose the right type of chart for your data.

6. As soon as you click the chart type, EXCEL will open with sample data. A chart will appear in your PowerPoint reflecting that sample
pptchart3 Excel automatically opens with sample data

7. To change the number of rows and columns included in your chart, rest the pointer on the lower-right corner of the selected data, and then drag to include the additional rows and/or columns.

8. In Excel, replace the sample data with the data that you want in the chart. If you already have your data in another table, you can copy the data from that table and then paste it over the sample data.

9. Chart data changes can only be done in Excel. After you finish editing the data table, the updated chart appears in your PowerPoint presentation.
pptchart4 pptchart5
                Sample - changed data in Excel         Chart appears in PowerPoint

10. Chart formatting changes (the way it looks) can be done in PowerPoint. To make these formatting changes, be sure the Formatting Palette is displayed (View--Formatiing Palette). Changes can be made in the Chart Style, Chart Options, and Chart Data sections. If these options are not displayed, click once on the chart to select it.
chartstyle chartoptions chartdata
Chart Style will change the way
the chart looks.
Chart Options will change the chart and axis titles, display label values, reposition the legend, etc. Click 'Edit in Excel' under Chart Data to change the chart data in the Excel document.

11. Remember, when the PowerPoint is saved, the Excel document is automatically saved with it.